The Road to a Paperless Office (And The Role of Managed Print Services)

In recent years, more and more businesses are beginning to become paperless. Whilst it may have seemed unachievable a few years ago, it’s now becoming a standard practice for many organisations.

What Does Going Paperless Mean?

Going paperless refers to significantly reducing or eliminating the use of physical copies of documents by converting to digital files.
As fighting the effects of climate change becomes more important, becoming paperless is a great way to show your commitment to sustainability.

What Are The Benefits of Going Paperless?

Going paperless can prove expensive and time-consuming in the beginning, but it can provide indispensable benefits to your business in the long run. These include:

Reduce Environmental Impact
The most common motive for businesses to go paperless is to reduce their environmental impact. Studies have shown that by digitising important documents, carbon emissions can be reduced by at least 10%.

Paper products currently make up the largest percentage of all materials that end up in landfills.

Increase Productivity
Digitising files and documents can streamline workflows and improve efficiency. Employees can quickly access, share, and collaborate on documents. Looking for paper files can sometimes take as much as 40% of an office worker’s time. Paperless offices have increased efficiency leading to faster decision-making and improved productivity.

Paperless offices are also less cluttered which contributes to a tidy, motivating space for your team to work.

Boost Security
Digital documents can be more secure than physical ones. An estimated 20% of print jobs are never retrieved from printers, leaving sensitive data available to anyone who passes by.

Digital documents remove the risk of confidential documents ending up in the wrong hands or the bin. Adding passwords and restrictions to documents are just some examples of securing your data.

What Are Managed Print Services?

Managed print services (MPS) are designed to optimise a company's printing infrastructure, making it more efficient and cost-effective.
With ourmanaged print services, companies can control their printing costs, improve security, and reduce their environmental impact. We include the installation and maintenance of printers in the managed service, as well as software solutions that can help monitor and manage printing activities, allowing us to supply consumables when they are required.

How Can Managed Print Services Support Your Paperless Journey?

Managed Print Services offer a strategic approach to managing print resources that can significantly reduce paper usage, costs and enhance productivity. This is especially true when Cloud and Print solutions are installed on the printers to help with the transition to paperless.

Cloud and Print Solutions offer a host of features that can help achieve these goals:

Access Anywhere: You no longer need to be close to the printer!

Block Coloured Printing: Save money and protect the environment by using less ink with no coloured documents.

Limit Print Credits: No need to worry about excessive printing. You can apply credits to ensure that your team don’t go over their limit.

Print Release: Ideal for security and privacy reasons, Cloud Print and Scan ensures that documents are only printed when the user is there to collect them. This reduces the risk of sensitive information being left unattended.

Improved Scanning Functionality: Streamline workflows with enhanced scanning capabilities, including automated file naming, multi-page document handling, and advanced OCR (Optical Character Recognition) for searchable and editable documents. This ensures greater efficiency when managing digital files.

Integrations with Cloud Solutions: Easily connect with popular cloud storage services such as Google Drive, SharePoint, and Dropbox, allowing seamless document sharing, remote access, and improved collaboration. This eliminates the need for manual uploads and ensures your team can work efficiently from anywhere.

Get Started With Morgan & Morgan’s Print Services

Going paperless is a strategic move that offers substantial benefits to businesses that commit to the goal. Managed Print Services can play a crucial role in this transition by optimising your printing.

Here at Morgan & Morgan, we offers a range of solutions that can help you streamline your printing processes. By partnering with us for your managed print services, you can focus on what you do best – growing your business.

Contact our team to learn more about how we can help your business.

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